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5 Tips on how to become the best Help Desk Technician

A customer calls for support. They expect a quick, efficient resolution to their problem. How you respond and manage their issue has an impact on your success. Here are tips to help you become all you can be.

Easy Project - Help Desk

When customers call for support, they want quick, efficient resolutions to their problems from the customer service team. Whether you are part of the help desk or tech support, how you respond and manage their issue has an impact on your success. A positive customer care experience increases the likelihood of repeat business. 

Perhaps your organization prefers to use the term service desk over help desk. Either way, it doesn’t matter. It matters how you perform. Here are five tips on how to excel to become the best help desk technician.

Create a Dashboard

Use analytics to track the effectiveness of customer care. If only a small percentage of unsatisfied customers speak up, it is difficult to gauge the performance of the team. Displaying your personal and team metrics in a dashboard gives a quick visual on performance using metrics such as response time, total volume by channel, or first contact resolution rates.

A dashboard also gives visibility to customers’ needs and present an opportunity to find other ways to meet those needs. For example, maybe an educational tutorial, blog post or white paper can be created to address a concern or issue that a customer may be having. It can also be an opportunity address customers’ wants and needs by enhancing existing products and services.

 Easy Project Help Desk Dashboard

Easy Project - Help Desk Dashboard

Ask for help

We are not experts in everything. Asking a colleague for some help is an opportunity to learn and grow. Your colleagues will understand and support you. They know that the next time the same issues comes up, you will be able to tackle it on your own and if they require assistance, you will be there to support them. Creating a collaborative environment will facilitate the flow of communication and increase the team’s efficiency and effectiveness. The result will be improved responsiveness to tickets and synergy among the team.With Easy Project you can easily reach out to your collegaurs and company knowledge base, it's always only a few click away. 

Follow Up on Your Help Desk Tickets

Even if the ticket is closed, follow up with your customer. It demonstrates your commitment to your job and that your care. The customer will appreciate the gesture and will most likely respond positively when they provide customer feedback. 


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Open a Ticket

For every request or incident, always open a ticket. A support ticket is the best way to capture all the work performed. It ensures each request is managed and a response provided. Tickets can be prioritized to facilitate the team’s workflow and supports the continuity of an issue if someone leaves or you need to delegate the ticket to another agent.

 Easy Project Help Desk New Ticket

Easy Project - New ticker for Help Desk

Know Your Customer

When responding to a customer’s ticket, take the time to review the history of the ticket or any previous tickets opened by the customer. Getting as much information you can on a customer can help you to provide the best solution or expedite the ticket to a team that can resolve their issue.  

Becoming the best help technician takes steadfast dedication. Everyone may have different ideas on what it takes to be the best but following these tips will help you excel and get you to the place where you want to be.

 

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