Content


Project portfolio management
using Easy Project in finance

AXA Czech Republic and Slovakia
Case study

project-portfolio-management-using-easy-project-in-finance-axa-group-czech-republic-and-slovakia
Antonín Buňka
Project Management Officer

AXA Group provides products and services in the area of life and non-life insurance, pension insurance, and investment mutual funds in the Czech Republic and Slovakia. It has 1.5 million clients, 523 employees, and manages assets of EUR 5.3 billion.

AXA Group is a world leader in insurance and asset management. More than 171,000 employees care for 105 million clients in 63 countries around the world. It is included in the most important international SRI indices, such as the Dow Jones Sustainability Index (DJSI) and FTSE4GOOD. It is a founding member of the United Nations Financial Initiative (UNEP FI), the United Nations Sustainable Insurance Principles (PSI), and a signatory to the United Nations Principles of Responsible Investment.

Previous state

AXA Group Czech Republic and Slovakia requested the implementation of a project portfolio management tool for its project office in cooperation with other departments. In the pilot version, Easy Project was delivered only to the project office and was subsequently implemented in other departments as well.

In particular, the customer demanded a solution for resource allocation in order to be able to manage its project resources more efficiently at the level of entire departments and individual employees.

From the beginning of the implementation, key users had a clear idea of how to use the application and what data they need to obtain from the application.

Expectation

  • Advanced work with documents
  • Clear personal pages
  • Effective capacity planning
  • Project evaluation

Requirements

  • Creation of clear reports for the company's management
  • Easily create projects from templates
  • Effective employee management

 

Financial services

Financial services

57 states globally<br />
70+ branches in the Czech Republic

57 states globally
70+ branches in the Czech Republic

500+ employees in the Czech Republic

500+ employees in the Czech Republic

 

"Thanks to Easy Project and the unification of project data into one environment, we are now able to more efficiently manage our portfolio of projects, plan in the longer term and make better use of allocated resources."

 

AXA Group Czech Republic and Slovakia with Easy Project

 

Preparation

Date of implementation - 2018/2019

Prior to implementation, a pilot phase took place where the basic requirements were defined, which were incorporated into the Easy Project environment and then presented to the company's management. The approval was followed by a detailed implementation, in which key users of the application from the project office department actively participated. We carried out the implementation in weekly sprints where the solution of previous requirements was presented and tested.

Settings

In the first step, a detailed structure of projects was defined along with all types of users and the parameters of users' personal pages. Project templates have been created, with which it is possible to quickly and efficiently create projects with standardized parameters.

Server

Based on internal security requirements, AXA Group Czech Republic and Slovakia chose a server solution. We set up the system environment on a temporary cloud and only then did we migrate the entire system to the client's own server. Further modifications of the application were already performed using remote access to the server.

Training

We trained key users and administrators during the implementation and other users of the application additionally in comprehensive thematic blocks.

Testing

AXA Group Czech Republic and Slovakia use a test environment with real data, which allows new requirements and functions to be tested before deployment to the production environment.

Objectives and benefits

The implementation of Easy Project brought:

  • Optimizing the use of resources of individual users and entire departments
  • Evidence of projects in one place - the principle of one truth
  • Time savings when creating projects and tasks

The most used Project Management tools by AXA Group Czech Republic and Slovakia

Work Breakdown Structure (mind map)
Work Breakdown Structure (mind map)

The WBS function is based on the method of hierarchical division of the project into smaller, better deliverable units, so-called deliverables. Projects can be planned in a similar logical order to the popular and effective mind mapping method. Thanks to the division of the project into subprojects and subtasks, it is possible to plan faster and with more emphasis on the logical structure.

Project portfolio management
Project portfolio management

Visual and easy-to-use overview of the project portfolio. Allows quick planning and back control. Displays project development, current phase, and status to plan. Intuitive drag & drop control.

Custom fields on the project overview page
Custom fields on the project overview page

Project-level user fields allow the data structure to be adapted to specific client requirements. It is used for more precise segmentation of projects and tasks into required categories/groups.

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