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Project e-mail notifications and overall activity

projects

How to set project notifications and overall activity

Default events for overall activity on a project

Email notifications of a user

Settings on a user profile

Introduction

This article is about keeping up-to-date with the project's progress.

 

How to set project notifications and overall activity

You can have control over the notifications which are being sent to you. To set the default notifications, navigate to Administration >> Settings >> E-mail notifications. Here you can set a notification e-mail address (FROM). This address doesn't have to exist, whatever you enter will appear as the e-mail sender. However, make sure it has a correct e-mail form: something@somewhere.com. If you prefer plain-text notification e-mails instead of standard HTML-formatted e-mails, tick the checkbox "Plain text mail (no HTML)".

Select actions for which e-mail notifications should be sent.

You are also able to personalize the e-mail a bit by adding a header and footer.

A user is also able to modify the notification settings by himself on his user profile, if he has permission to edit his profile. (More details are in the following section Email notifications of a user)


 

Default events for overall activity on a project

To configure which types of activity should be visible in the "Overall activity" view of a project by default, navigate to Administration >> Settings >> Projects - Default events for overall activity. Here you check the requested activity types and save them.

To see the "Overall activity" view of a project, go to the project main page and click the  "Overall activity" button in the sidebar.

 

The activity types are pre-selected according to your default settings, but you can always overrule these default settings manually for a specific project.

 

 

Email notifications of a user

In this section you will find, what can each setting do and what notifications you will get. You can specify the events you want to be notified via e-mail using this default setting in Administration >> Settings >> Email notifications.


  • For any event on all my projects = You will get notifications about every event that happens throughout all your projects.
  • For any event on selected projects only = This is the same as the first option, with a difference, You can select a specific project about which you want to get those notifications. For unselected projects, you will only receive notifications about things you watch, or you're involved in (e.g. tasks you're the author, assignee or coworker).
  • Things where I am the assignee, co-worker or author = You will get notifications only about tasks where you are the assignee, co-worker or author.
  • Only for things, I am assigned to = You will get notifications only about tasks you are assigned to.
  • Only for things, I am the author of = You will get notifications only about tasks you are the author of.
  • No events = You will not get any notifications.

 

Settings on a user profile

The settings for a specific user may overrule the default settings. To do so, go into editing a user profile.

  • I don't want to be notified of changes that I make myself = You won't get notifications about changes you made yourself.
  • I don't want to be notified from closed tasks = When a task is closed and it is updated, you will not get a notification about that if you check this box.
  • Do not notify anyone about updates made by me = When you make updates, no one will be notified about them.

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