AI in the project manager’s toolbox: Practical help or hype?

Table of contents

True helper or just another tool in a toolbox?
Project AI to support every step of Project Management
Delivering on promises: Boosting efficiency with Project AI

True helper or just another tool in a toolbox?

According to Gartner, AI allows project managers to save around 8 hours and 45 minutes per week by automating tasks such as schedule creation, status reporting, meeting management, productivity tracking, resource allocation, budget management, and risk management. The research indicates that of the time it would take project managers, highlighting its potential to significantly streamline daily workflows. AI can perform these activities in just 24% of the time it would take project managers, highlighting its potential to significantly streamline daily workflows.

This time-saving potential proves that AI can streamline project management tasks, allowing managers to focus more on strategic goals than manual workflows.

Project Management Institute, in its report Shaping the Future of Project Management With AI, emphasizes the approach project managers can take to leverage AI as a powerful tool in their daily work. The report suggests that to truly benefit from Gen AI, professionals should adopt a systemic view of their capabilities and understand the various strategies that can enhance GenAI’s application in project case creation. Is it useful to understand (see the graph below) how Gen AI supports specific project tasks, mapped across the dimensions of task complexity and required human intervention, showing how Gen AI can increase productivity, efficiency, and speed to drive successful project outcomes for organisations.

Source: Shaping the future of project management with AI

Project AI to support every step of Project Management

One of the most time-consuming tasks for project managers is planning projects efficiently while juggling deadlines, resources, and dependencies. AI Project Planner takes on this challenge by automating and optimising project planning from the start. Using advanced algorithms, it creates realistic timelines using Gantt charts, structures tasks in the form of a Work Breakdown Structure, identifies risks, and provides a complete project overview—all these from a provided contract documentation. This approach is highly practical for managers aiming to minimise setup time and improve accuracy.

Based on internal assessments conducted by Easy Software, our team has recorded approximately 80% time savings in project plan creation using the AI Project Planner.

Once the project is underway, keeping it on track requires up-to-date, consistent status updates to keep both the team and stakeholders informed. AI Project Status steps in here by compiling and analysing project activities, generating insightful, detailed status reports that ensure everyone stays aligned and engaged.

Together, these AI assistants make up Project AI, providing Easy Project users with comprehensive support that covers practically every project management need—from setup to execution—making it a reliable ally in achieving successful project outcomes.

Project AI provides you:

• automated project planning,
• risk identification and project overview,
• accurate, ongoing status updates,
• complete support from setup to execution,
• enhanced productivity.

Delivering on promises: Boosting efficiency with Project AI

As noted in recent Deloitte research, the top benefit achieved through generative AI initiatives is a substantial 34% improvement in efficiency and productivity. This finding aligns directly with the core value of Project AI - empowering project managers to manage tasks faster, communicate more effectively, and maintain alignment across their teams.

With features like the AI Project Planner for seamless setup and the AI Project Status for ongoing monitoring, Project AI addresses each step of project management. By reducing the time spent on routine processes, it provides a structured, automated approach to complex workflows. We believe this functionality can help companies reach the industry benchmark of improved productivity, positioning Project AI as a valuable tool in achieving efficiency goals across projects.