Cost definition is a crucial part of project conceptualization, and it can be easily performed with Project Budgets. Thanks to integration with CRM and timesheets, you can create quots, invoices, and payroll sheets and send them to your client in PDF format.

CBS - Cost Breakdown Structure

Cost Breakdown Structure (CBS) represents a breakdown of the costs of the various components of the Work Breakdown Structure (WBS) including all works or services done by the subcontractors. It is used to continuously compare the actual costs with the budget, and integrate to the cost control system.

Key features:

  • An overall visual insight of project finances in a mind map
  • Work breakdown structure (WBS) and cost breakdown structure (CBS) integrated together
  • A new income/expense can be created directly from the mind map
  • Customizable legend and currencies
  • Print (or export to PDF) the mind map including budgets for each project and task

Project budgets for expense planning

Cost planning is a key to successful project management. Easy Project allows you to create project budgets and compare them to real spending. You can monitor revenues, costs, payroll costs and overall project profitability.

Key features:

  • Project budget plan versus current budget
  • Monitoring of revenues, costs, payroll costs and profit, travel costs and travel costs reimbursements
  • Payroll costs derived from time spent multiplied by hourly rates
  • Definition of hourly rates by roles, activities, and members of the project team
  • Financial statements over the whole project portfolio

Cash flows

Easy Project will keep track of your project cash flows — a crucial indicator for accountants, stakeholders, and employees. Cash flow normally concentrates on cash-generating activities, which can then be easily compared to the ones planned.

Key features:

  • Cash flow overview of project portfolio
  • Comparison of planned cash flow with actual cash flow
  • Daily, monthly, quarterly and yearly views
  • Export to XLSX

Cash-flow in Gantt chart

To see cash flow in both project and global Easy Gantt, just select Cash flow under the Tools menu. Of course, Cash flow feature is only available when Money plugin is installed in Easy Project. Clicking on it adds a new horizontal line to the timeline. This line shows numbers representing the balances of planned incomes and expenses per selected period (day, week, month).

Key features:

  • Shows cash-flow balances straight in the Gantt chart
  • Money module is required to see and edit these balances
  • Balances per individual projects are shown in the respective project bars
  • It shows details per subprojects as well

Payroll & invoicing sheets based on timesheets

By combining information from timesheets and internal/external rates, you can create invoicing and payroll sheets within Easy Project, which can then be sent directly to the client thanks to integration with CRM and Contacts.

Key features:
  • Timesheets multiplied by internal and external hourly rates
  • Payroll sheets by users
  • Invoicing sheets by projects
  • Complex filtering and settings
  • Integration with CRM and Contacts - complete invoicing solution

Project Price Calculation and Quotation

Streamline the process of preparing a quote with Easy Project. Calculate project price based on the number of hours needed to complete it, plus any other user-defined items. Quotes can be easily styled and exported into PDFs.

Key features:

  • Project time estimation and price calculation from project tasks 
  • User defined calculation items such as material, licenses, etc.
  • Discounts per calculated item and a total discount
  • Export of calculation to PDF with a logo and colors in a form of a quotation
  • Transfer of the project price from calculation to project budget

Financial data integration via Zapier

Are you interested in how to connect Easy Project with XERO and other accounting systems? Simply thanks to Zapier platform, which gives you integration allow you almost real-time finance controlling of your project budgets. Read more in this article.

Key features:

  • How to get financial data for Easy Project budget
  • Why is integration solution important
  • How Zapier technology works
  • What are benefits of Zapier integration
  • The case study of integrated accounting system XERO
  • Other accounting systems possible integrations via Zapier

Additional information

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